Too busy to write proposals, prepare scopes, track material deliveries, or organize project documentation? We can help—one project at a time or as ongoing support.
Smart Operational System Setup & Bidding Support Built for Growing GC’s
Building the foundation so you can scale
Need Help With Proposals, Takeoffs, or Project Documentation?
Many contractors don't have the time—or the need—to hire a full-time estimator, project coordinator, or administrative employee. Yet the paperwork still needs to get done.
We provide project-specific support to help contractors stay organized, responsive, and competitive.
Services include:
Formal proposal writing
Detailed scope of work letters
Quantity takeoffs
Bid and estimate support
Procurement and material ETA tracking logs
Change order documentation
Project correspondence and client communications
Custom proposal templates tailored to your business
Whether you need a professional proposal prepared for a single project, assistance tracking long-lead materials, or help organizing project documentation, we can provide support on a one-time, per-project, or as-needed basis.
Our goal is simple: help contractors operate more efficiently without the expense of adding full-time staff.
Professional support when you need it. No long-term commitment required.
The Problem Solver Series
20-Hour System Block
Best for small general contractors looking to improve organization, streamline project administration, and establish repeatable systems.
A focused 20-hour engagement designed to help contractors get organized, improve project tracking, and create professional documentation without the cost of hiring full-time office staff.
Included Services
Custom proposal templates
Scope of work templates
Bid and estimate support
Quantity takeoff assistance
Procurement and material ETA tracking logs
Subcontractor coordination logs
Change order tracking templates
AP/AR tracking spreadsheets
Project documentation and file organization
Vendor and contact tracking logs
Deliverables
âś” Professional proposal and scope templates
âś” Customized tracking logs and spreadsheets
âś” Organized project administration tools
âś” Systems tailored to your company's workflow
Investment
Fixed Project Fee: $2,100
The GC Edge
40–60 Hour Deep Dive
Designed for growing General Contractors looking to improve organization, strengthen project controls, and create scalable systems that support continued growth.
As your business grows, the systems that once worked can become difficult to manage. The GC Edge focuses on building practical workflows, documentation standards, and project tracking tools that help contractors operate more efficiently and professionally.
Included Services
Everything included in The Back-Office Rescue
Custom proposal and scope of work systems
Bid process organization and estimating support
Quantity takeoff assistance
Procurement and material tracking systems
Vendor and subcontractor management logs
Change order tracking procedures
Project startup and closeout documentation
Custom project tracking dashboards
Workflow implementation support
Team training and system handoff
Deliverables
âś” Professional proposal and estimating systems
âś” Procurement and material tracking tools
âś” Standardized project documentation
âś” Customized tracking logs and templates
âś” Team-ready workflows and procedures
âś” Scalable systems designed to support growth
Investment
Project Investment: $3,800–$5,700
The GC Advantage
4–8 Hours Per Week
Ongoing project and administrative support for contractors who need reliable back-office assistance without the cost of a full-time employee.
As projects move forward, so do the demands of procurement tracking, subcontractor coordination, invoicing, documentation, and day-to-day project administration. The GC Advantage provides consistent weekly support to help keep your projects organized and on track.
Included Services
AP/AR invoice tracking and administration
Procurement and material ETA tracking
Vendor and subcontractor coordination
Proposal and scope revisions
Change order documentation
Project file management
Client and subcontractor correspondence
General project administration support
Benefits
âś” Consistent weekly support
âś” Flexible hours based on workload
âś” No payroll burden or employee overhead
âś” Improved organization and project visibility
âś” Scalable support as your business grows
Investment
4–8 Hours Per Week
$105 Per Hour
The Specials
High-Scale Project Support & Specialty Offerings
When your projects grow, your administrative burdens do too. MB Coordination Co provides high-level, project-specific consulting to keep your complex builds profitable, accurate, and completely aligned—without you having to track every detail yourself.
All specialty services are available as a one-time, project-specific setup or through a small weekly administrative contract.
ROM Pre-Lease Pricing: Get accurate, expert Rough Order of Magnitude pricing for large-scale projects so you can confidently pursue and win major bids.
Architect Coordination & Document Control: We manage direct communication with design teams to ensure all updated plans, change orders, and specs stay perfectly in line across your field teams.
Owner & Client Support: We act as your professional back-office representative, providing clear project updates and coordination to keep your clients happy and informed.
Web Infrastructure & Active Project Logging: We build professional company websites and formal email systems from scratch, while providing active data logging and continuous tech support for your live construction projects.
(Pricing available upon request)
(note:pricing based on GC’s w/ 1-3 active projects not larger than 1,500 sq ft per)
Committed to Measurable Impact
The MB Coordination Co Guarantee: Left in a Better Place
We don't just hand over spreadsheets and walk away. Our mission is to build highly efficient, lasting systems that completely transform your daily business operations. We stand behind our work with a strict transitional support guarantee:
2 Weeks of Post-Project Support: After your 40 - 60 hour system setup is complete, you receive unlimited, direct support calls and troubleshooting for the first 14 days to ensure your team is using the new logs perfectly.
Long-Term Operational Assets: Every tracking log, procurement system, and workflow template we build is 100% owned by your company, designed to remain simple and useful for years to come.
Guaranteed Order Over Chaos: If a workflow or log we set up isn't functioning smoothly for your field team during those first 21 days, we will tweak and adjust it for free until it does.
Ready to get organized? Let's connect on professional networks to launch your custom setup
Contact:
matt@mbcoordination.com
